In case of any discrepancy between the original Danish version and the translation, the Danish version prevails.
§ 1. Name
The society is named Danish Society of Medicinal Chemistry & Chemical Biology, in Danish “Dansk Selskab for Medicinalkemi og Kemisk Biologi”
The purpose of the society is to foster knowledge of and stimulate interest in medicinal chemistry and chemical biology, to support the relevant scientific communities as well as to further interaction between public and private research environments.
§3. Affiliation and membership
Membership of the society requires membership of the Danish Chemical Society. Any member of the Danish Chemical Society can join the section.
§ 4. Board of directors
The society is governed by a board consisting of at least four members that are elected by the general meeting. Board members are elected for three years. A member can be re-elected to the board of directors no more than twice. The board should aim at not having all board members up for election the same year.
The board of directors shall constitute itself with a chair and a treasurer. The society shall be bound by the joint signatures of the Chair and the treasurer. The board elects a member for the committee of representatives of the Danish Chemical Society.
The chair can invite guests to participate in board meetings at his/her discretion.
The board can appoint an executive committee consisting of board members. For various purposes, the board can set up committees that also include non-board members.
The financial year begins on 1st October and ends on 30th September. The financial statement is audited by the elected auditor auditor. The financial statement is presented to the Danish Chemical Society.
§7. General meeting
The annual general meeting should be held in October or November – however always before the general meeting of the Danish Chemical Society. The general meeting should be announced with at least 3 weeks’ notice.
The agenda of the annual general meeting shall always include the following items:
- Election of chair of the meeting and minute taker.
- Report from the chair of the board and a presentation of plans and initiatives for the year to follow.
- The treasurer’s presentation of the audited financial report for approval as well as information about the financial forecast for the year to follow.
- A report from the society’s representative in the committee of representatives of the Danish Chemical Society.
- Reports from committees set up by the board.
- Consideration of proposals from the board.
- Consideration of any proposals from the members of the society.
- Decision on the annual membership fee.
- Election of members of the board.
- Election of auditor.
- Any other business.
The chair of the general meeting can only be a member of the board in case only board members are present.
Proposals from members should be received by the chair of the board no later than 10 days in advance of the general assembly.
Each member has one vote for elections. Voting can be by proxy with written power of attorney. Each member present in person can cast a maximum of two proxy votes. The general meeting forms a quorum when a majority of the board is present in person or has provided a written power of attorney.
The responsibility for the accuracy of the minutes is shared by the chair of the meeting, the minute taker, and the chair of the board, and they shall confirm this by each signing the minutes. To eliminate misunderstandings, the chair of the board can choose to distribute the draft minutes to the board for revision. However, this does not change the responsibility for the accuracy.
Section 2. Extraordinary general meeting.
An extraordinary general meeting can be called by the board or when at least 15 society members request one in writing. An extraordinary general meeting should be announced with at least 3 weeks’ notice. Only topics that are the cause of the extraordinary general meeting can be discussed and treated. An extraordinary general meeting forms a quorum no matter how many members are present.
§8. Changes to the bylaws
Changes to the bylaws and decisions on the dissolution of the society can only occur with a 2/3 majority of votes at a general assembly, be it annual or extraordinary. Suggestions for changes to the bylaws should be sent to the members no later than 10 days before the general assembly.
In case of the society is dissolved, remaining assets accrue to the Danish Chemical Society.
These bylaws have been adopted at the general meeting 16th November 2021 and will enter into force when approved by the committee of representatives of the Danish Chemical Society.